--- title: "Manage discovered AI tools | Lansweeper Platform" slug: "manage-discovered-ai-tools" description: "Review the AI tools Lansweeper discovered in your environment, then assign an approval status and a risk level to each one on the AI asset management page." status: "update" updated: 2026-10-16T18:22:41Z published: 2026-10-16T18:22:41Z canonical: "docs.lansweeper.com/manage-discovered-ai-tools" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.lansweeper.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage discovered AI tools Plan availability: Available on Pro and Enterprise plansRelease stage: Currently in early access The AI asset management page lists every AI tool Lansweeper identified in your environment and lets you record how your organization treats each one. For each tool, you can assign an approval status and a risk level. The page is built on the same detection data as the [AI asset management dashboard](/docs/enable-ai-usage-tracking). The difference is that the dashboard only shows you what was found, while the AI asset management page also lets you classify it. ## Prerequisites AI usage tracking must be enabled on at least one discovery action. Capturing AI-related activity is disabled by default, so no tools appear until you enable it. For more information, see [Enable AI usage tracking](/docs/enable-ai-usage-tracking). Permissions are granted separately Viewing the page, changing a tool's status, changing its risk level, and exporting the list are controlled by separate permissions, granted independently. A user might be able to view and export the list without being able to change any statuses or risk levels. Your administrator manages these permissions. ## Open the AI asset management page In your site, go to **Governance** > **AI asset management**. The page opens on the **AI asset management** view. To switch or manage views, select **All views**. ![The AI asset management page under Governance, showing the Sanction status, Risk distribution, and Detected by widgets above a table of detected AI tools with Source, Detected by, Assets, Status, Risk level, and Last detected columns.](https://cdn.document360.io/21d5935c-1b73-44fa-bf5a-a8b0f5c67f25/Images/Documentation/ai-asset-management-page.png?sv=2026-02-06&spr=https&st=2026-10-17T03%3A51%3A15Z&se=2026-10-17T04%3A51%3A15Z&sr=c&sp=r&sig=86q0QUmJGXlf4Rnc33dSQk%2Ft0Q2Uq01UGBdX7LVHaTY%3D) ## Review discovered AI tools ### Summary widgets Three widgets at the top of the page summarize the tools in the current view. | Widget | What it shows | | --- | --- | | Sanction status | How many tools are approved, unapproved, or still pending review. | | Risk distribution | How many tools fall into each risk level. | | Detected by | How many tools each detection method identified. | Both status and risk level start out unassigned. Until you classify your tools, every tool counts as **Pending review** and **Unrated**. ### Table columns The table below the widgets lists the individual AI tools. By default, **Tool** is a fixed column that stays in view while the other columns scroll horizontally. You can change which columns show, and whether each one is fixed or scrollable, in the **Edit columns** panel. | Column | Description | | --- | --- | | Tool | The name of the detected AI tool or service, for example ChatGPT, Copilot, or ollama.com. | | Source | The specific data source the tool was detected in, for example Security Event Log. | | Detected by | The detection method that identified the tool, for example AI Event Log. | | Assets | Number of assets the tool was found on. Select the number to view those assets in your inventory. | | Status | The approval status for the tool at your site. Defaults to **Pending review** until someone rules on it. | | Risk level | The risk rating for the tool at your site. Defaults to **Unrated** until someone rates it. | | Last detected | The date and time the tool was last detected on a device. | | Visit count | How many times the tool was accessed on the device, for example "Visited 3 times." Hidden by default. | | Protocol | The network protocol used when the tool was accessed, for example HTTP or HTTPS. Hidden by default. | To search the table, enter a term in **Filter by keyword**. To narrow the list further, select **Filters**. ### Add or remove columns To change which columns appear: 1. Select the columns icon above the table. 2. In the **Edit columns** panel, select **Add field(s)** under either **Fixed columns** or **Scrollable columns**. 3. Select the fields you want to show, then close the dropdown. 4. To remove a column, select the cross next to its name in the **Edit columns** panel. ## Assign an approval status A new tool always starts as **Pending review**. You decide whether your organization allows it. 1. In the table, select the checkbox of every tool you want to update. 2. Select **Change status**. 3. Select a status: - **Approved**: your organization allows the tool. - **Unapproved**: your organization doesn't allow the tool. 4. Select **Save**. Approving a tool doesn't block or allow it A status records your policy decision. It doesn't enforce anything on the asset, and it doesn't prevent anyone from using the tool. ## Assign a risk level A new tool always starts as **Unrated**. The risk level is your own assessment. Lansweeper doesn't calculate it for you, so **Low**, **Medium**, **High**, and **Critical** mean whatever your organization decides they mean. 1. In the table, select the checkbox of every tool you want to update. 2. Select **Change risk**. 3. Select a risk level: **Unrated**, **Low**, **Medium**, **High**, or **Critical**. 4. Select **Save**. Status and risk level are stored, not filtered A status or risk level is stored per tool and shared across your whole site, so everyone with access sees the same value and it persists after you leave the page. Filters, by contrast, only change what the current view shows you. ## Export the list To export the AI tool list, select the export icon above the table, on the right. Each widget also has its own download icon to export that widget's data. Exporting requires its own permission, separate from viewing the page. A paid Lansweeper Platform plan that includes features the Free plan doesn't, such as creating dashboards and exporting views. For what each plan includes, see [Plans & Pricing](https://www.lansweeper.com/pricing/). The highest Lansweeper Platform plan. Some features are available only on Enterprise. For what each plan includes, see [Plans & Pricing](https://www.lansweeper.com/pricing/). A release stage in which a feature is available to selected customers before its full release, so they can try it and give feedback. Features, pricing, and packaging may change before the feature is generally available.