HiBob Connector | Lansweeper Platform

Note on third‑party tools

We aim to provide accurate and helpful details about third‑party tools, but we can’t guarantee that this information is always complete or up to date. If you notice any discrepancies, feel free to share them in the feedback section below. For the most reliable information, please always refer to the third‑party tool’s official documentation.

HiBob is an HR platform for people management, performance, and engagement.
This component allows managing employee data using the HiBob API, including employee profiles, work history, salary information, and bank account details.

API Documentation

This component was built using the HiBob API Reference

Connections

Basic Authentication

Authenticate using basic authentication.

Create a connection of type Basic Authentication to authenticate with the HiBob API using a Service User ID and token.

Prerequisites

A HiBob account with administrator access
Access to the Service Users configuration page in HiBob

Setup Steps

Log in to the HiBob admin panel and navigate to the Service Users configuration page
Click Create a New Service User
Copy the Service User ID and Token immediately, as the token can only be viewed once
Create a dedicated permission group for the service user:
- Add the service user to the group
- Configure the necessary permissions based on the API operations to perform
- For basic employee data access, ensure the Default Employee Fields permissions are enabled

Administrator Access Required

If direct access to the HiBob admin panel is not available, contact a HiBob administrator to generate the credentials.

Configure the Connection

Enter the Service User ID from the HiBob admin panel
Enter the Token generated during service user creation
Set Use Sandbox to true to connect to the HiBob sandbox environment instead of production

Refer to the HiBob API Service Users documentation for additional details on permissions and access configuration.

Input	Comments	Default
Service User ID	The HiBob API Service User ID.
Token	The HiBob API token.
Use Sandbox	When true, connects to the HiBob sandbox environment instead of production.	false

OAuth 2.0

Authenticate using OAuth 2.0.

Create a connection of type OAuth 2.0 to authenticate with HiBob using the OAuth 2.0 Authorization Code flow.

Prerequisites

A HiBob account with access to the Developer Portal
An OAuth application registered in the HiBob Developer Portal

Setup Steps

Navigate to the HiBob Developer Portal and create or select an OAuth application
In the application's OAuth section, locate the App Installation URL (this is the Authorize URL)
Copy the Client ID and Client Secret from the application settings
Configure the required scopes under Manage Scopes in the Developer Portal
Set the OAuth callback URL to https://oauth2.flowbuilder.eu.lansweeper.com/callback for EU sites or https://oauth2.flowbuilder.us.lansweeper.com/callback for US sites in the application's redirect URI settings

Configure the Connection

Enter the Authorize URL (the App Installation URL from the Developer Portal)
Enter the Client ID and Client Secret from the application settings
For Scopes, enter the required scopes separated by spaces. Configure scopes in the HiBob Developer Portal under Manage Scopes

Refer to the HiBob API documentation for additional details on available scopes and permissions.

This connection uses OAuth 2.0, a common authentication mechanism for integrations.
Read about how OAuth 2.0 works here.

Input	Comments	Default
Authorize URL	The App Installation URL from the HiBob Developer Portal. Navigate to the app's OAuth section to find this URL.
Scopes	Space-separated OAuth 2.0 scopes. Configure in the HiBob Developer Portal under Manage Scopes.
Client ID	The Client ID from the HiBob Developer Portal.
Client Secret	The Client Secret from the HiBob Developer Portal.
Use Sandbox	When true, connects to the HiBob sandbox environment instead of production.	false

Triggers

Webhook

Receive and validate webhook requests from HiBob for manually configured webhook subscriptions.

Input	Comments	Default
App Secret	The secret key used to validate webhook signatures from HiBob.

Actions

Add List Item

Adds a new item to an existing company list.

Input	Comments	Default
Connection	The HiBob connection to use.
List Name	The name of the list to add the item to.
Item Name	The name of the new list item.
Parent ID	ID of the new hierarchy parent node.

Complete Task

Marks a task as completed.

Input	Comments	Default
Connection	The HiBob connection to use.
Task ID	The ID of the task to complete.

Create Custom Table Entry

Creates a new entry in a custom table for an employee.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The ID of the employee to create the custom table entry for.
Custom Table ID	The unique identifier for the custom table.
Entry Data	The data for the custom table entry in JSON format.

Create Employee

Creates a new employee with the specified fields.

Input	Comments	Default
Connection	The HiBob connection to use.
First Name	The given name of the employee.
Surname	The last name or family name of the employee.
Email	The work email address assigned to the employee.
Site	The office location or branch assigned to the employee.
Start Date	The date when the employee begins employment. Format: YYYY-MM-DD.

Create New Field

Creates a new custom field in HiBob.

Input	Comments	Default
Connection	The HiBob connection to use.
Field Name	The name of the new field to create.
Category	The grouping category under which the field is organized.
Field Type	The data type of the new field.
Description	A description of the field's purpose.
Historical	When true, this field keeps the history of its values, each being active starting from a certain date.	false

Delete Custom Table Entry

Deletes an existing entry from a custom table for an employee.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The ID of the employee whose custom table entry will be deleted.
Custom Table ID	The ID of the custom table containing the entry to delete.
Entry ID	The ID of the custom table entry to delete.

Delete Field

Deletes an existing custom field from HiBob.

Input	Comments	Default
Connection	The HiBob connection to use.
Field ID	The ID of the field to delete.

Delete File From Folder

Deletes a file from an employee's document folder.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The ID of the employee whose file to delete.
Document ID	The ID of the document to delete.
Folder Type	The type of folder containing the file to delete.
Folder ID	Required if folder type is 'Custom'. The ID of the custom folder containing the file.

Delete List Item

Deletes an existing item from a company list.

Input	Comments	Default
Connection	The HiBob connection to use.
List Name	The name of the list containing the item to delete.
Item ID	The ID of the list item to delete.

Download Employee Documents

Downloads a list of documents for an employee.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The ID of the employee whose documents to download.

Get Company List

Retrieves a specific named list from the company.

Input	Comments	Default
Connection	The HiBob connection to use.
List Name	The name of the list to retrieve.
Include Archived	When true, includes archived items in the response.	false

Get Custom Table Metadata

Retrieves metadata for a specific custom table.

Input	Comments	Default
Connection	The HiBob connection to use.
Custom Table ID	The ID of the custom table to retrieve metadata for.

Get Employee Tasks

Retrieves all tasks assigned to a specific employee.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The Employee ID as pulled from the database, or from the URL In Bob when viewing the employee.
Task Status	Filter tasks by open / closed status. Not sending any value will return all tasks.

List Company Lists

Retrieves all named lists in the company.

Input	Comments	Default
Connection	The HiBob connection to use.
Include Archived	When true, includes archived items in the response.	false

List Employee Fields

Retrieves a list of all employee fields in the company.

Input	Comments	Default
Connection	The HiBob connection to use.

List Folders

Retrieves a list of all document folders in the system.

Input	Comments	Default
Connection	The HiBob connection to use.

List Open Tasks

Retrieves a list of all open tasks in the system.

Input	Comments	Default
Connection	The HiBob connection to use.

Raw Request

Sends a raw HTTP request to the HiBob API.

Input	Comments	Default
Connection	The HiBob connection to use.
URL	Input the path only (/docs/folders/metadata). The base URL is determined by the connection's sandbox setting (https://api.hibob.com/v1 for production, https://api.sandbox.hibob.com/v1 for sandbox). For example, to connect to https://api.hibob.com/v1/docs/folders/metadata, only /docs/folders/metadata is entered in this field.
Method	The HTTP method to use.
Data	The HTTP body payload to send to the URL.
Form Data	The Form Data to be sent as a multipart form upload.
File Data	File Data to be sent as a multipart form upload.
File Data File Names	File names to apply to the file data inputs. Keys must match the file data keys above.
Query Parameter	A list of query parameters to send with the request. This is the portion at the end of the URL similar to ?key1=value1&key2=value2.
Header	A list of headers to send with the request.
Response Type	The type of data you expect in the response. You can request json, text, or binary data.	json
Timeout	The maximum time that a client will await a response to its request
Retry Delay (ms)	The delay in milliseconds between retries. This is used when 'Use Exponential Backoff' is disabled.	0
Retry On All Errors	If true, retries on all erroneous responses regardless of type. This is helpful when retrying after HTTP 429 or other 3xx or 4xx errors. Otherwise, only retries on HTTP 5xx and network errors.	false
Max Retry Count	The maximum number of retries to attempt. Specify 0 for no retries.	0
Use Exponential Backoff	Specifies whether to use a pre-defined exponential backoff strategy for retries. When enabled, 'Retry Delay (ms)' is ignored.	false

Read Employee Fields

Retrieves employee data for a specific employee by ID or email.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee Identifier	The employee's ID or email address to retrieve data for.
Fields	An optional list of fields to be returned in the response. When not specified, a default set of fields and categories are returned.
Human Readable	A flag that determines the data format to be returned in the response payload. Use this flag to convert "machine format" numeric IDs, such as "1644513820829" to the "human readable" values.

Revoke Employee Access

Revokes access to HiBob for a specific employee.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee Identifier	The employee's ID or email address to revoke access for.

Search Employee

Searches for employees based on specified criteria.

Input	Comments	Default
Connection	The HiBob connection to use.
Fields	An optional list of fields to be returned in the response. When not specified, a default set of fields and categories are returned.
Filters	An optional filter based on a field and a condition to filter the results.
Show Inactive	When true, includes inactive employees in the response.	false
Human Readable	A flag that determines the data format to be returned in the response payload. Use this flag to convert "machine format" numeric IDs, such as "1644513820829" to the "human readable" values.

Terminate Employee

Terminates a specific employee with a given termination date and reason.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee Identifier	The backend-id of the Employee to terminate. Retrieve this ID from the database.
Termination Date	The date when the employee's termination takes effect (YYYY-MM-DD format).
Termination Reason	The ID of the 'terminationReason' list entry.
Reason	The ID of the 'lifecycleReasonType' list entry.
Notice Period	The duration of the notice period before the employee's departure. Provide as a JSON object with 'length' and 'unit' properties.
Last Day of Work	The final working date before the employee's departure. Format: YYYY-MM-DD.

Update Custom Table Entry

Updates an existing entry in a custom table for an employee.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The ID of the employee whose custom table entry will be updated.
Custom Table ID	The ID of the custom table containing the entry to update.
Entry ID	The ID of the custom table entry to update.
Entry Data	The updated data for the custom table entry in JSON format.

Update Employee

Updates employee data for a specific employee by ID or email.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee Identifier	The employee's ID to update.
Fields	The fields to update for the employee. This should be a JSON object containing the field paths and their new values.

Update Employee Email

Updates the email address for a specific employee.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee Identifier	The employee's ID to update the email address for.
New Email Address	The new email address for the employee.

Update Field

Updates an existing custom field in HiBob.

Input	Comments	Default
Connection	The HiBob connection to use.
Field ID	The ID of the field to update.
Field Name	The new name for the field.
Description	A new description for the field.

Update List Item

Updates an existing item in a company list.

Input	Comments	Default
Connection	The HiBob connection to use.
List Name	The name of the list containing the item to update.
Item ID	The ID of the list item to update.
Item Name	The new name for the list item.
Parent ID	The ID of the new hierarchy parent node.

Upload File From URL

Uploads a file from a URL to an employee's document folder.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The ID of the employee to upload the file for.
Folder Type	The type of folder to upload the file to.
Document Name	The display name for the uploaded document, including file extension.
Document URL	The URL pointing to the document to upload.
Folder ID	Required if folder type is 'Custom'. The ID of the custom folder to upload to.
Tags	An array of tags to attach to the document in Bob.

Upload File To Folder

Uploads a file directly to an employee's document folder.

Input	Comments	Default
Connection	The HiBob connection to use.
Employee ID	The ID of the employee to upload the file for.
Folder Type	The type of folder to upload the file to.
File Data	The binary data of the file to upload. This should be a reference to a previous action that returns file data.
File Name	The desired file name for the uploaded document, including extension.
Folder ID	Required if folder type is 'Custom'. The ID of the custom folder to upload to.